How to sync your outlook calendar with a Gmail calendar

Written by caroline jackson
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How to sync your outlook calendar with a Gmail calendar
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Google Calendar will work with or without a Gmail account, according to Google. Users with Gmail accounts have access to features such as adding events to the calendar from e-mails and sending e-mail event invitations. If you also use Microsoft Outlook, Google provides Calendar Sync, which makes it possible to sync both programs. Calendar Sync offers three options: two-way sync, in which Google Calendar and Outlook calendar sync together; one-way syncing of Google Calendar to Outlook's calendar, which adds your Google Calendar events to Outlook; and one-way syncing of Outlook to Google Calendar, which adds your Outlook events to Google Calendar.

Skill level:

Things you need

  • Google Calendar Sync

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  1. 1

    Download Google's Calendar Sync program. Save the file to a convenient-to-remember location, such as your desktop.

  2. 2

    Double-click the file to begin installation. As of 2010, the file's name is "GoogleCalendarSync_Installer.exe."

  3. 3

    Click "I Agree" after reading the terms of service. Click "Install." After installation occurs, the "Google Calendar Sync" dialogue box opens.

  4. 4

    Type your Gmail account name in the "Email" box. Type the corresponding password in the "Password" box.

  5. 5

    Click "2-Way," "1-Way: Google Calendar to Microsoft Outlook Calendar" or "1-Way: Microsoft Outlook Calendar to Google Calendar."

  6. 6

    Type how often you want Outlook's calendar to sync with Google Calendar.

  7. 7

    Click "Save." Google Calendar and Microsoft Outlook's calendar will sync automatically at regular intervals.

Tips and warnings

  • You must have the 32-bit version of either Windows XP or Vista to run Google Calendar Sync.
  • Microsoft Outlook 2003, 2007 and 2010 are the only versions compatible with Google Calendar Sync, according to Google.
  • Google warns that the 64-bit edition of Windows XP is not compatible with Google Calendar Sync.

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