Although some invitations, such as wedding invitations, come with response cards that help you remember to acknowledge the invitation, others simply include a note at the bottom of the invitation or nothing at all. More modern invitations may come through e-mail, voice mail or even text message. Regardless of the type of invitation, it is always polite to acknowledge an invitation, even if you do not plan to attend the event to which you have been invited.
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Determine whether you can attend an event as soon as possible after receiving an invitation. It is polite to respond within one to two days if possible and definitely not more than a week after receiving the invitation.
Fill out the response card if one was included with the invitation and return it in the provided envelope. Write your name on the line on the response card and include the number of invited guests who will be attending. If you will not be attending, indicate this in the appropriate space on the response card.
Call the RSVP phone number provided on an invitation to thank the host for the invitation and let the host know whether or not you will be attending. Respond as soon as you can and definitely before the date indicated on the invitation.
Reply online for an online invitation. Write an e-mail to accept or decline an invitation received by e-mail, respond through Facebook for a Facebook invitation and visit the website for any other form of online invitation to reply there.
Tips and warnings
- You do not need to acknowledge an invitation if the invitation specifies "regrets only" and you plan to attend.
- You do not need to decline an invitation to an event such as a fundraiser or auction that you would need to pay a fee to attend, according to the Garden City Telegram.
- Avoid making up an excuse for why you cannot attend an event. A simple acknowledgement and decline is perfectly acceptable and is much better than digging for a lie. In some cases, it is OK to include a reason with your decline. If, for example, one of your best friends is getting married and you definitely would have been there were it not for the fact that you and your husband have already booked tickets for a special overseas trip on that weekend, you can let your friend know why you will not be attending.
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