How to Insert an Electronic Signature

Written by jay leon
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How to Insert an Electronic Signature
Copy your signature to electronic documents. (signature image by kuhar from

Signatures used in electronic documents can be either a digital code or a representation of the owner's handwritten signature. Drawing tablets enable users to write directly to the computer. But Windows together with Microsoft Word and a flatbed scanner provide a simple, less costly alternative. This method is useful when you want to insert your signature to a document and the original is not required, as with legal forms.

Skill level:

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Things you need

  • Windows Photo Gallery
  • Microsoft Word
  • Signature sample
  • Scanner

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  1. 1

    Prepare a handwritten signature on paper. Make sure the signature is clear and the paper is free of blemishes. Mount the piece of paper on the scanner. Turn on the scanner.

  2. 2

    Click the Start menu button and click "All Programs." Click Windows Photo Gallery to launch the program.

  3. 3

    Click "File" and then choose "Import from Camera or Scanner" to open a new dialogue box. Select your scanner's name from the list, and choose "Import."

  4. 4

    Click the "Profile" list when the "New Scan" dialogue box appears. Choose "Photo" from the list of options. Manipulate the scan settings as needed. For example, pick a file type such as JPEG or TIFF, or adjust the brightness and contrast settings to make the signature stand out.

  5. 5

    Click "Preview" to see how the scanned image will appear. Click "Scan" if you are satisfied with the result. After scanning is completed, click "Import." Windows Photo Gallery will now display the scanned signature photo.

  1. 1

    Launch Microsoft Word. Click the Office icon and click "Open" to open the Microsoft Word document where you would like to insert the signature. Click on a spot on the document where you would like the signature to appear.

  2. 2

    Click "Insert" from the menu, and then click "Picture from File." Browse to the scanned signature image you saved earlier, and click "Insert" to bring it into the Word document.

  3. 3

    Click the picture to select it. The control handles appear. Click and drag these handles to resize the picture as needed.

  4. 4

    Click the "Picture Tools" at the top of the Word menu bar. (Select the picture to make it appear.) Click "Text Wrapping" and then choose "More Layout Options."

  5. 5

    Go to the "Text Wrapping" tab. Preview each type of text wrapping until you find one that fits your needs. For example, you can place the signature image in front of the existing Word text, behind it or in a square space in the text. Click "OK." Adjust the picture's size and position as necessary.

  6. 6

    Click the Office icon and click "Save" to save your changes.

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