Syncing Microsoft Outlook with Google is now possible as Google has created a special plug-in just for this purpose called Google Apps Sync. Google Apps Sync allows any user of Outlook 2007 or 2003 to import data from their mail, contacts, and calendar events into Google Apps. This allows users to access identical information in both Outlook and Google, which makes it easier for users to access the information when they are away from their main computer. Setting up Google Apps Sync is not difficult, however, it does require the use of either a Premier or Education account.
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Things you need
- Google Apps Premier or Education Account
Download and install Google Apps Sync by clicking on the link in the Resource section. Click on the "Download Google Apps Sync" button once the download page appears.
Check to see whether you need to install any updates for your version of Outlook and Windows. If so, download the updates from the Google Apps Sync download page.
Sign in to your Google account when prompted by Google Apps Sync by typing your e-mail address and password into the appropriate boxes. Check the "Remember Me" box so that Google Sync will remember your password, otherwise you will be prompted to enter your password each time you try to use Outlook.
Import your existing data into Google Apps Sync by checking the boxes of the data that you would like to import from Outlook. Click the "Advanced Settings" tab and turn off the "Auto Archive" option.
Create your user profile by clicking on the tab labelled "Create Profile." Click on the "Start" window that appears and choose your Google Apps profile from the drop-down menu. Click "OK," and wait for Google Apps to import and synchronise your data; this may take a few minutes. Open either Outlook or Google Apps to begin working.
Tips and warnings
- If you do not have or want to get a Premier or Education account, you can download and install Google Calendar Sync for free. This option allows you to sync your Outlook calendar and events with Google, but not your e-mail or contacts.
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