How to Write a Letter of Introduction for a Volunteer Position

Updated July 20, 2017

A letter of introduction is often the first impression an employer gets of a potential employee. The same goes for a letter of introduction for a volunteer position. Use the letter to highlight your strengths and experience, but also to showcase your professionalism and attention to detail. Show the organisation that you are ready to make a commitment as a volunteer, whether it is because you believe in the organisation or you are dedicated to building your resume.

Think about what you would bring to the position and what you would get out of it. Think about key words that describe you and your strengths. Write down some notes to come back to as you are writing.

Address your letter formally, just as you would a cover letter for a paid position. Put your name and address at the top and then the date. Below the date, write the address of the organisation where you are applying.

Greet the recipient of the letter formally: "Dear Mr/Ms/Dr..." Make sure to get their name right.

Start the body of the letter by introducing yourself and indicating the position that you are applying for.

Finish the first paragraph with a sentence summarising why you are particularly interested or qualified in the position.

Use the next two paragraphs to describe how you are uniquely qualified for the position. Give examples and use the key words you thought of before you started writing.

Sum up your strengths in the final paragraph. Reaffirm your interest in the position and show your knowledge of the organisation.

Sign off using "Sincerely," followed by your name. Leave enough space to sign your name between these lines.


If the organisation has provided guidelines for the cover letter, make sure to follow them. If you are submitting your application by e-mail, do not copy and paste your letter of introduction into the email. Attach it separately and write a brief e-mail (two to three lines) to accompany it.

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About the Author

Kate Jongbloed is a health journalist and blogger, specializing in social issues, gender and infectious disease. She has a Bachelor of Arts in international development studies and is pursuing a Master of Science in epidemiology and biostatistics.