The Post Office Protocol 3 (POP3) is a common protocol used in most, if not all, e-mail client programs, including Microsoft Outlook. Email client programs use this platform to retrieve e-mails from an e-mail provider’s servers. One of the main advantages of using an e-mail client program, as opposed to using your Web-based mail system, is that you can configure multiple accounts in an e-mail client. This allows you to download messages to your computer, which is helpful in maximising your e-mail storage quota.
Visit the Yahoo! Mail Plus home page (see Resources), click on the “Upgrade” button and then follow the prompts to upgrade your Yahoo! Mail account, if you do not already have a Plus account. As of April 2010, the price of a one-year subscription of Yahoo! Mail Plus is £12.90.
Open Outlook, click on “Tools” and then select “Accounts Settings.”
Click on the “Email” tab and then select “New.” A dialogue box opens.
Enter your name, e-mail address and password in the “Your Name,” “Email Address,” “Password” and “Retype Password” boxes, select the “Manually configure server settings or additional server types” box and then click “Next.”
Select “Internet Email” from the list of options and then click “Next.”
Type your name and e-mail address in the “Your Name” and “Email Address” fields, respectively, and then select “POP3” from the “Account type” pull-down menu.
Type “plus.pop.mail.yahoo.com” and “smtp.mail.yahoo.com” in the “Incoming mail server” and “Outgoing mail server (SMTP)” boxes, respectively. Select the “Remember Password” box and then click on “More Settings.”
Select the “Outgoing Server” tab and then choose the “My outgoing server (SMTP) requires authentication” check box, making sure you select the “Use same settings as my incoming mail server” check box.
Click on the “Advanced” tab and then select the “This server requires an encrypted connection (SSL)” check box under the “Incoming Server (POP3)” section. Ensure that the POP3 field changes from 110 to 995. If not, manually type “995” in the box.
Enter “465” in the “Outgoing Server (SMTP)” box, select the “This server requires an encrypted connection (SSL) box, and then choose “SSL” from the “Use the following type of encrypted connection” pull-down menu.
Select the “Leave a copy of messages on the server” check box if you would like Outlook to leave copies of your e-mails on Yahoo servers.
Click “OK” and then select “Continue.” The Congratulations dialogue box appears. You can now send and receive e-mails from Outlook using your Yahoo! account.