Outlook Express--Microsoft’s e-mail and newsgroup program--provides access to online e-mail services. The program works by retrieving e-mail messages from a specified e-mail address. You can set up more than one e-mail account to retrieve multiple account messages. In addition, the send and receive feature automatically downloads new messages. Outlook Express requires you to complete a set-up process to retrieve e-mails.
Collect required account information and open Outlook Express. Retrieve the following information from your Internet Service Provider or e-mail account company: type of e-mail (POP3, IMAP or HTTP), incoming and outgoing e-mail servers, your password and account name, and secure password authentication information. Start Outlook Express by double-clicking the icon on your desktop or selecting the program from the “All Programs” menu.
Add an e-mail account. Click “Tools,” then click “Accounts” on the Tools menu. Click “Add,” then click “Mail.” Enter your name as you want it to appear to recipients of your e-mail messages in the “Your Name” text box. Click “Next.” This brings you to the “Internet E-mail Address” page.
Enter your e-mail address on the "Internet E-mail Address" page and click "Next." Enter your e-mail provider's incoming mail server in the "Incoming mail (POP3, IMAP or HTTP)" text box. Enter your e-mail provider's outgoing mail server information in the "Outgoing mail (SMTP) server" text box and click "Next."
Enter the account name and password for your account. Click “Next” and then “Finish.” Repeat Steps 2 through 4 for any additional e-mail addresses.
Open your inbox. Once you have completed the initial set up, Outlook Express will download your e-mail to your desktop by way of your inbox. Click “Inbox” in the “Folders” portion of the Outlook Express screen. Outlook Express lists each e-mail received.
Open your e-mail. You can click an e-mail to preview the message in the preview pane. You can also double-click a message to view the message in a new window.
Send and receive e-mail. Click “Tools” on the menu bar and point to “Send and Receive.” Click “Receive all,” and Outlook Express automatically retrieves e-mail on your service provider's server.