How to Word Evening Invitations

Written by sophia sola
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How to Word Evening Invitations
There is a basic form to follow for wording invitations. (invitation mariage image by Christophe Thélisson from

It can be tricky business wording any invitation, especially ones for special evening occasions such as weddings or art openings. However, if you are careful to include all relevant information, you can write a succinct card that will include all relevant information and make guests feel welcome.

Skill level:

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Things you need

  • Pen and paper or word processor

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  1. 1

    Gather all the pertinent information needed to begin writing the invitation such as specific event occasion, beginning and ending times, exact address of event, exact spelling of names of people and locations. Determine the formality of the event because that will affect the wording and information included in your invitation.

  2. 2

    Write out in one concise sentence the five "W"s--the who, what, why, where and when--of the evening event. For example, for a casual evening wedding reception, you can write, "Maria Miller cordially invites you to celebrate the marriage of Alicia Miller and Robert Gold at the home of the Maria Miller, 2109 Parris Street, Fairfield, on March 6, 2010, from 7-10 p.m." For a formal invitation, be specific and use formal language: "Ms. Maria Miller requests the pleasure of your presence on Saturday, the sixth of March, two thousand and ten, at seven o'clock in the evening, at the Corning Palace, sixty-one Corning Street, Fairfield, California, to celebrate as her daughter, Alicia May Miller, is united in marriage to Mr. Robert Gold, son of Ms. Elizabeth Cady and Mr. John Gold."

    The sentences above should be broken onto different lines, each including one piece of information. These lines should be centred in the middle of the card.

  3. 3

    Include special instructions at the bottom right-hand side of the card. They may include dress-code instructions, such as "Black tie," "Semi-formal" or "Cocktail dress," as well as a rain date or a notification of enclosed materials such as a map or ticket.

  4. 4

    Near the bottom of the card, include a way for the those invited to respond. On an informal card, this is as simple as writing "R.S.V.P." followed by the phone number. On a more formal invitation, you may either write out "Repondez s'il vous plait" followed by the address and phone number, or you can include with the invitation a small R.S.V.P. card. If you choose the latter option, write in the invitation "R.S.V.P. card enclosed," and include the small card in the envelope with the invitation along with an stamped, self-addressed envelope.

    On less formal invitations, you may also include the words "Regrets only" on your R.S.V.P. line, indicating that those invited need only respond if they cannot make it to the event. Another option is to indicate a date by which the invitees should respond, for example, "R.S.V.P. by Dec. 10, 2009."

Tips and warnings

  • At the very bottom of the card, you can add an inspiring poem or quote.
  • The paper you print your cards on, your chosen font and added graphics or logos, will add character to any invitation.
  • Black ink is the most formal colour to use for printing your cards.
  • Don't write "Please R.S.V.P.," since "please" is part of the phrase R.S.V.P.

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