How to Add Voting Buttons to a Message in Microsoft Outlook

Written by amy dombrower
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How to Add Voting Buttons to a Message in Microsoft Outlook
Use Microsoft Outlook to do a poll. (tick image by chrisharvey from

In Microsoft Outlook, you can create polls by adding voting buttons to e-mail messages. Recipients respond to the poll and you can have Outlook automatically formulate the results. The poll feature requires you to use a Microsoft Exchange Server account. Exchange is most often used for collaboration and communication in organisations and businesses. Creating voting buttons can be useful when you want to get a quick consensus on an issue.

Skill level:
Moderately Easy

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Things you need

  • Microsoft Exchange Server

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  1. 1

    In Microsoft Outlook, open a new e-mail message.

  2. 2

    In the message window, click the "Options" tab. In the "Tracking" group, select "Use Voting Buttons."

  3. 3

    Select one of the available options. Choose "Approve; Reject" if you want to know if the recipients approve of a project proposal, for example. Click "Yes;No" if you just need a quick yes or no answer. Choose "Yes;No;Maybe" for an alternative response. Click "Custom" to create your own voting buttons.

  4. 4

    If you choose "Custom," enter your options in the "Message Options" dialogue box that appears. Under "Voting and Tracking Options," select "Use Voting Buttons" and enter the text you want to use for the buttons. Separate each with semicolons. Click "Close."

  5. 5

    Write the email message and click "Send."

Tips and warnings

  • To review the voting responses, open the original message you send with the voting buttons. It will be in your "Sent" folder. Click the "Message" tab. In the "Show" group, click "Tracking."

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