In this era of online social and professional networking, virtual business cards and online resumes, creating an effective e-mail signature is increasingly important as a way to provide immediate access and recognition to your contacts and customers. Adding a branded logo, picture or other recognisable image increases recognition and entices people to contact you. If you don't want large files attached to every e-mail you send, consider adding a GIF picture to your e-mail signature.
Open Microsoft Office Outlook 2007 and click the "New" button to create a new e-mail.
In the "Include" group, now available in the email window, click the icon for "Signature" and choose the "Signatures" option.
In the "Signatures and Stationery" window, select the "E-mail Signature" tab. Under "Select" signature to edit, choose either an existing signature or click the "New" button. If you click "New," you'll be asked to name the new signature. For a first attempt, you can name the signature "Test."
With the new test signature selected, enter the signature information desired under the "Edit" tab. This may include your name, address, phone number, fax number, e-mail address, cellphone number and/or links to websites.
Click on the area where you'd like to insert a GIF picture With the location selected, click the "Picture" button to insert a file. Browse to your desired GIF picture and click "Insert."
Further configure the email signature options for your account, and decide if you want to create an alternate signature for certain occasions. Remember to click "Save" when you're finished customising your e-mail signature.
Keep the attached-file size down by resizing the image before inserting it into your signature. The click-by-click instructions in this article are written for use with Microsoft Office Outlook 2007. However, the instructions may be similar in other e-mail applications, so look to see what tools and options your particular program provides.