How Do I Set a Dropdown List Box in Excel to Allow Multiple Selects?

Written by james highland
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How Do I Set a Dropdown List Box in Excel to Allow Multiple Selects?
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Microsoft Excel is an excellent program for entering and organising data of any kind. However, sometimes repetitive data entry can get tedious when the same data items are frequently re-entered in different cells. The program offers a feature to streamline data entry for cases such as this. The drop-down list box allows anyone to define a set of data that is frequently used, then create a menu to offer multiple items for selection. The process of creating this list box involves several steps.

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Things you need

  • Microsoft Excel

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  1. 1

    Open the spreadsheet you want to create the drop-down list for in Excel.

  2. 2

    Locate an area on the spreadsheet to house the list of data items that will appear in the drop-down list box. This can be in any location, or on a separate worksheet tab.

  3. 3

    Type the list in several cells of a single column. Place each list item in the cell below the prior item.

  4. 4

    Select the cells in your spreadsheet that will use the drop-down list box. Use the mouse and drag over the range of cells that are currently empty.

  5. 5

    Click the "Data" menu and select the "Validation" command. A pop-up box will appear.

  6. 6

    Choose the "List" option from the "Allow" menu on the "Settings" tab.

  7. 7

    Click in the "Source" field. Select the cells you typed earlier that contain all the list items for the drop-down list box. Drag your mouse over these cells, and the cell address will be automatically entered into the "Source" box. Click "OK" when finished.

  8. 8

    Click in any cell you chose for the list. An arrow appears on the right edge of the cell. Choose any of the multiple items in this drop-down list box for the value of this cell.

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