You might open Word and set up a document only to realise that you forgot to set the environment to the paper size you want. You have some unavailable paper size set as the default, like “Letter.” If you go and print this document now and select a different paper size like A4, all your hard work making sure graphs and titles appear in the same page as related text will be undone. Word will reconfigure the document and shunt all the text about to account for the new paper size. You will have to go back over the document again to set your required layout. No, you will not. Instead, choose to scale the document to the proper paper size and the layout will remain the same.
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Press the “Control” key and the “P” key at the same time. This will open the Print dialogue window.
Look to the bottom right of the window to an area titled “Zoom.” You will see two fields. Combinations of values in these fields will give you several options for scaling your document at print time.
Select from the “Pages per sheet” field if you just want to scale several pages onto one to save paper. This strategy also enables you to print out flyers and business cards scaled down while still being able to see the original in a decent size.
Select from the “Scale to paper size” list if you just want to print out your “Letter” formatted document on “A4.” This will adjust the font to make the different formats fit each other. You can also select from the “Pages per sheet” list in combination with this field to use two forms of scaling together.
Press the “OK” button in the window. The window will close and the document will be sent to the printer.
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