How to Write a Letter Commenting on a Planning Application

pen and paper image by Melissa Schalke from <a href=''></a>

Building work and construction requires planning permission from the local council. Appropriate planning applications need to be filed properly. Once the application is filed, the information will be available for public record and the residents of the area will be notified.

The residents will receive a copy of the application and be given a certain period of time, such as a month, to make comments on the proposed planning application. There are certain procedures to follow to comment on a planning application.

Draft your letter in a word processing program by using the business letter format, with your name, address, phone number and e-mail address on the top left of the page. Skip a line and put the date underneath, and then the address of the council building department.

Type "In Reference To Planning Application:" and the application number underneath the council address. Place the greeting, such as "Dear Sir" or "To Whom It May Concern" under the application number.

Comment specifically on the reasons why you are either in favour or opposed to the planning application. Permitted objections include health and safety issues, the effect on the neighbourhood in terms of noise, smell and damage, or loss of parking or a change in traffic patterns. Write factual comments that refer directly to the application which has been filed and use specifics to support your objections.

Check the document for spelling and grammar errors. Save and print a paper copy for your records.

Copy and paste the letter into a new e-mail and send it to the council, or upload it to the agency's interface. Fax or mail the letter in an envelope, using a stamp, to the appropriate person stated on the planning application, if you do not wish to post your comments online.