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How to create a wage slip in Microsoft Word

Updated February 21, 2017

Creating staff wage slips give employees a way to track their payments and the accounts payable office a record of salary. Having a "paper trail" also helps automate the payment process. Design a template for wage slips in Microsoft Word. This speeds up the payout process and offers you a way to keep a digital record of each payment.

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  1. Open Microsoft Word, which automatically defaults to a 21.6 by 27.5 cm (8.5 by 11 inch) page on the screen. Click the "View" tab at the top of the screen. Click "One Page" to get a view of the entire blank page.

  2. Click the "Insert" tab at the top of the screen. Click the "Text Box" button on the ribbon/toolbar below the tab. Select the top option, "Simple Text Box," and this appears on the top-left of the page.

  3. Click a corner of the text box and drag it to the right until the text box takes up the top third of the white workspace page.

  4. Highlight the placeholder text in the text box and press the "Delete" key to remove it.

  5. Type the word "Name" and press the "Enter" key to drop to a new line. Type the word "Date" and press the "Enter" key. Add the lines "Pay Period," "Jobs Completed" or other pieces of information that you want to have as part of the wage slip.

  6. Press "Enter" to move to the bottom of the text box. Type "Manager Signature" or "Official Signature."

  7. Highlight all of the text in the box and click the "Home" tab. Click the "B" icon to make all of the text bold.

  8. Click the "Insert" tab and select "Picture." Browse to a digital logo for the organisation and double-click the file name. Drag the logo into the top-right corner of the text box where you have a blank space.

  9. Draw a rectangle around the outside of the entire text box, which highlights the text and logo within it. Press the "Ctrl-C" keys together on the keyboard to copy the wage slip.

  10. Press the "Ctrl-V" keys to paste a copy of the wage slip onto the page. Drag it down to fit the middle of the page. Press "Ctrl-V" again to paste a third copy of the wage slip onto the page.

  11. Click the "File" tab at the top of the screen. Select "Save As." Type "WageSlipTemplate" into the "File name" box. Click the "Save" button.

  12. Open the "WageSlipTemplate" file again and enter information to fill out all of the lines. Another option is to print out blank slips and fill them out by hand. Save the form with a new name and date to preserve the original template to use repeatedly.

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Things You'll Need

  • Digital logo

About the Author

Filonia LeChat

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

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