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How to create flyers for a dinner dance

Updated February 21, 2017

Whether you're sponsoring a fifties-style sock hop, a swing night or an elegant evening of dinner and dancing, promote your event with a flyer. Flyers are simple yet handy ways to get information out to your community, letting people know to strap on their dancing shoes and come hungry. A number of different computer programs are set up to help you quickly design a promotional handout to distribute at your next meeting, send to your mailing list or tack up on a notice board.

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  1. Open Word, pull down the "File" menu and click "New." The "New Document" pane appears. Type "flier" or "flyer" into the "Search online for" box and click "Go." You may be more specific, such as "dance flier" or "dinner flyer," but you'll be severely limiting your result options. Scroll through the list of available flyer templates and click a link to preview a flyer. Click the "Download" button to open the flyer in the Word workspace.

  2. Highlight the template placeholder flyer headline and type directly over it with your own words, such as "Chamber of Commerce Sponsors Dinner Dance Next Tuesday." Highlight the words again and use the text toolbar at the top of the page to change the headline's font, size, position and colour.

  3. Repeat the highlighting and typing-over process with the rest of flyer text, adding information about the dance, including: date, time, location, dress code, ticket prices, how to respond and a description of the meal.

  4. Click once on the placeholder image on the flyer to highlight it, then press the "Delete" key to remove it from the flyer. Pull down the "Insert" menu, click "Picture" and select "Clip Art." Type "dancing" or "dancers" into the "Search for" box and click "Go." Scroll through the results and double-click an image, which appears on the flyer.

  5. Pull down the "File" menu and click "Save As." Give the flyer a name and save it to your computer.

  6. Open Paint, click the "File" menu and choose "Open." Navigate to a digital image on your computer, such as a photo or sketch of people dancing. Double-click the file name, which opens it in the Paint workspace. Click the "Select" icon---a box made of dotted lines. Draw an outline around the image and press the "Ctrl" and "C" keys to copy it.

  7. Pull down the "File" menu and click "New." Pull down the "Image" menu and click "Attributes." Type dimensions of 8.5 inches by 11 inches and click the "OK" button. When the blank white flyer space adjusts, press the "Ctrl" and "V" keys on your keyboard to paste in the copied image. Drag it into place with your cursor.

  8. Click the "Text" tool, which looks like an "A," and click the top of the flyer. If you don't see a small toolbar, click "View" and select "Text Toobar." Choose a font and text size; then type the headline for the flyer, such as "Dinner and Dancing to Benefit Cat Shelter."

  9. Move your cursor below the image, click and reduce the font size, and then add more information about the event, such as the name of its fundraising charity, the kind of music that will be played, any age restrictions and the person to contact to reserve tickets.

  10. Click the "File" menu. Select "Save As," type a name for the flyer and select a destination on your computer where the file will be saved.

  11. Open Publisher, click "Publications for Print" and select "Flyers." Scroll through the flyer template designs and double-click one, which opens it in the Publisher workspace.

  12. Click the headline on the flyer, which becomes highlighted. Type your new headline directly over the top of the original, such as "Swing and Steak Featured at the Masons Annual Dinner Dance." Repeat this process to type over the rest of the placeholder text boxes to include information about your group, quotes from past dinner dance attendees, ticket prices and the date of the event.

  13. Right-click the placeholder image on the flyer and select "Change Picture." Choose "Clip Art" and type "dance," "music," "dance steps" or "dancing" into the "Search for" box and click "Go." Scroll through the images and double-click one, which takes the place of the original on the flyer.

  14. Click the "Color Schemes" link on the "Flyer Options" pane on the left side of the screen. Scroll through the colour groups and double-click one to instantly change the colours of your flyer. Choose one to match your dinner dance theme or group's colours.

  15. Pull down the "File" menu, click "Save As," name the flyer and choose a place on your computer to save it .

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Things You'll Need

  • Microsoft Word
  • Windows Paint
  • Digital image
  • Microsoft Publisher

About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

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