What Are the Duties of Accounts Receivable?

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What Are the Duties of Accounts Receivable?
An accounts receivable clerk generates accounting statements. (Jupiterimages/BananaStock/Getty Images)

An accounts receivable clerk is an accounting clerk who specialises in financial record keeping. Typically, the accounts receivable clerk works in an accounting department performing bookkeeping and accounting according to her employer's procedures and policies. One of the requirements for accounts receivable clerk is having at least a high-school diploma and experience such as previous accounting employment.

Tracking Payments

The accounts receivable clerk tracks payments that her employer receives from sources such as clients, vendors and other companies. This means that she makes sure that payments are received. If a client, for instance, doesn't send a required payment by the due date, the accounts receivable clerk may contact the vendor or client about the payment either by telephone or by sending an overdue reminder. However, she also must conduct research to track down payments that have been received but misapplied. In addition to keeping track of payments, the clerk must keep track of different accounts her employer has.

Posting Payment Transactions

One of the major duties for an accounts receivable clerk is posting payment transactions to the correct accounts. This means that he must make sure that payments that are received are posted. If a received payment is posted to the wrong account, the accounts receivable clerk's duty involves reapplying the payment to the correct account. He also monitors the accounts to make sure that they are all up-to-date. Another posting transaction duty is preparing deposits. For instance, the clerk sorts through all the mail and collects all the checks and money orders received each day. He then prepares a daily bank deposit to be sent to the company's bank.

Administrative Duties

The accounts receivable clerk's duty is developing subledgers and spreadsheets that help her keep track of all payments received. She is also responsible for writing monthly reports and late notices. She must also create, maintain and update financial files such as retention and client records. An accounts receivable clerk performs customer service duties such as resolving issues clients have about payments or interest charged on late bills.

Other Accounts Receivable Duties

According to the U.S. Bureau of Labor Statistics, a more experienced accounts receivable clerk performs additional duties. For example, she may balance accounts, double-check accounts for accuracy and settle billing vouchers. Also, an experienced clerk has the duty of coding documents, making sure that they are in line with company procedures.

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