How to Allow Editable Regions in Protected Word Documents

Written by kathryn hatashita-lee
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How to Allow Editable Regions in Protected Word Documents
Word 2010 can restrict or allow editing on protected documents. (Martin Poole/Stockbyte/Getty Images)

Microsoft Word 2010 can protect a document from unwanted changes, yet keep selected text open for editing. For example, you may want certain users to offer feedback or suggested changes for a specific paragraph. Word 2010 includes a "Restrict Editing" button located in the "Protect" group for this purpose. You can set editing restrictions, such as making a read-only file. You can also set exceptions, such as a list of users who may edit the selected text. A password helps enforce this protection.

Skill level:
Moderate

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Instructions

  1. 1

    Open the Word document.

  2. 2

    Click the "Review" tab on the command Ribbon.

  3. 3

    Click "Restrict Editing" in the "Protect" group. A task panel opens beside the document.

  4. 4

    Click "Allow only this type of editing in the document."

  5. 5

    Click "No changes (Read only)" in the list of editing restrictions.

  6. 6

    Click to highlight the text that can be edited.

  7. 7

    Click an option in the "Exceptions" section: everyone or more users. Type the user names, separated by a semicolon, for the second option. Type the email addresses if this document will be protected with user authentication.

  8. 8

    Click "OK."

  9. 9

    Click the check boxes next to the user names who will be allowed to edit the text.

  10. 10

    Click "Yes, Start Enforcing Protection" under "Start enforcement."

  11. 11

    Type a password and confirm this password in the "Enter new password (optional)" text box.

  12. 12

    Click "OK." The sections that are open to editing display coloured square brackets.

Tips and warnings

  • Click "User authentication" to encrypt the document.

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