How to do bids and invoices for cleaning

Written by jennifer vanbaren
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How to do bids and invoices for cleaning
Cleaning companies create bids and invoices for customers. (Jupiterimages/ Images)

If you operate a cleaning business, you will often encounter the process of preparing bids and invoices for cleaning services. A cleaning bid thoroughly describes the work you will do at the customer's house or business as well as the costs of the services. An invoice is created after work is finished to bill the customer for the work done. Cleaning business owners can create both of these documents using a computer and a word processing program or a spreadsheet program.

Skill level:


    To Create a Bid

  1. 1

    Meet with the potential client. Before you can bid on a job, you must determine the work he would like accomplished. Many cleaning companies use a bid estimate form to accomplish this. This form states the types of cleaning services you offer. The customer tells you what work he would like done and you check the appropriate boxes on the form.

  2. 2

    Use letterhead. After you have the appropriate information, use a word processing or spreadsheet program to create the bid. On the bid, include the details of the work you will do along with prices. Prices for cleaning services are typically determined by either charging a set price for each service or charging by the square footage of the location. Letterhead is used to include the cleaning company's name and address.

  3. 3

    Include terms and important details. On the bid, include the customer's name, contact information and address of the location where work will be performed. State the expiration date of the bid as well as any terms or obligations the customer may need to know.

    To Create an Invoice

  1. 1

    Use letterhead. Cleaning business owners easily create invoices on a computer program, generally a spreadsheet program. Letterhead contains the important information about your company and looks more formal.

  2. 2

    State the services done. Include the dates the services were completed, the services that were done and the costs for the services.

  3. 3

    Include terms. On the invoice, include a total amount due and state the payment terms. Payment terms specify to the customer when the invoice total is due. A common set of terms is n/30; which means that the invoice is due within 30 days of the invoice date.

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