How to Note Attachments on a Letter

Written by ngalula kabutakapua
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How to Note Attachments on a Letter
The attachment notation shows there are more documents to be seen. (Creatas Images/Creatas/Getty Images)

Formal letters sometimes don't end with a salutation but include an attachment notation. Attachment notations are used to warn the reader there are other documents included with the letter itself. The document attached can be a check, a resume, an invoice or a photograph. You can list all the items attached with the letter by writing down their names or you can give each of them an identification number. When writing a note of attachment, you specify that additional documents are stapled or clipped to the letter.

Skill level:
Easy

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Instructions

  1. 1

    Leave space after the letter salutation. The attachment should be keyed a single or double space below the previous line.

  2. 2

    Write the word "Attachment." You can writing the extended word or you can abbreviate it. For example, you can write: "Attach.," "Att." or "Attachment."

  3. 3

    Identify the attachment. Do this by giving the name of the documents attached after a colon, or by assigning a number to each attachment. Remember, the number cited under the attachment line should be the same number the reader will find on the attached document.

  4. 4

    Check the spelling of the notation. Also, assure the attachment is well refenced. You could write: "Attachment: Application form" or "Attachment 2" or "Att. 2."

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