How to Make a Bar Graph With Microsoft Word

Written by oliver w. jones
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How to Make a Bar Graph With Microsoft Word
Bar graphs are an effective way to express numerical data. (Hemera Technologies/ Images)

In addition to Microsoft Word's powerful word-processing and layout features, the application also lets you add a variety of bar graphs, or charts, to your documents. The bar graphs created in Word are not simple graph sketches using approximate values. Word works with Microsoft Excel to create complex, visually appealing bar graphs based on the actual data you enter. This results in an accurate bar graph that can effectively support the content in your document.

Skill level:
Moderately Easy


    Create a Bar Graph

  1. 1

    Click the spot in the Word document where you want to insert the bar graph.

  2. 2

    Click "Insert" on the menu bar.

  3. 3

    Click the "Chart" button to call up the "Insert Chart" window.

  4. 4

    Click the "Bar" option the left-hand side of the "Insert Chart" window, and then select the type of bar graph you want to create.

  5. 5

    Click "OK." Microsoft Excel automatically opens displaying a spreadsheet with default data for the bar graph.

  6. 6

    Edit the data as necessary. The names in the cells of "Column A" are the labels for the bars in the graph. Edit these names or add cells to the column to create new bars. The remaining cells of the spreadsheet contain the numerical values used to create the length of the bars. Edit these numbers to match your data.

  7. 7

    Click the red "X" button in the right-hand corner of the Excel window. You do not need to save this spreadsheet. The bar graph is automatically created based on the data you entered in the spreadsheet.

  8. 8

    Save your Word document.

    Edit the Bar Graph

  1. 1

    Click the bar graph in the Word document to select it.

  2. 2

    Click the "Edit Data" button to open the spreadsheet and change the numerical data, if necessary.

  3. 3

    Select a new layout from the "Chart Layout" portion of the tool bar if you'd prefer another arrangement. This provides several options for changing how the bar graph looks.

  4. 4

    Select a new colour scheme from the "Chart Styles" portion of the tool bar.

  5. 5

    Save the Word document when you are finished editing the graph.

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