How to Write Letters to Ambassadors

Updated April 17, 2017

If you are faced with the task of writing a letter to an ambassador, you may understandably be intimidated. After all, this person holds a highly esteemed government position. However, you will find that writing a letter to an ambassador is, for the most part, no different than writing a formal letter to a professional colleague, locally elected official, or newspaper editor. With just a few steps, you can produce a letter that is perfectly acceptable to send.

Begin as you would with any formal letter, by entering your address, single spaced, at the top left corner of the page. Put the date below this, leaving a line of space. Write the addressee's full title and address below that, also leaving a line of space.

Write your salutation. You should address the ambassador as Mr. or Ms. Ambassador.

Begin writing the body of your letter. In the first paragraph, introduce yourself and explain why you are writing this letter. State your main point in clear, concise language. Keep your content brief and focused, and your tone formal and respectful.

Expand upon your main point in your second body paragraph. If you are making a request, explain why it is important and if applicable, cite examples to support your argument. Include specific details so that there is no room for ambiguity or misunderstanding.

Summarise the purpose of your letter in your third body paragraph. This is also where you make a direct appeal for action.

Place your closing at the bottom of your letter. Choose a brief way to end your letter, such as "Sincerely." Leave a few lines of space below the closing, then type your full name. After you print your letter, sign in the space between the closing and your name.


Type your letter in single-spaced "block" format, keeping all text aligned to the left. Do not indent at the beginning of a paragraph; rather, leave a blank line between paragraphs. Use a standard, readable font, such as Times New Roman, size 12. Indicate if you are enclosing any other documents with your letter. If applicable, type "Enclosures:" below your closing, and list the names of the documents.

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About the Author

Katie Jacobson has been writing since 2008. Her writing is also featured in valeveil’s "CASEBOK/Ekphrasis" project, as well as on and in "NextWords." She holds a B.A. in English from Occidental College and a writing M.F.A. from CalArts.