How to write a letter of nomination

Updated July 20, 2017

Writing a letter to nominate someone for an honour in recognition of her achievements is beneficial for both you and the nominee, as that person may be able to add an achievement to her resume and you may be able to strengthen the professional or personal bond with her. You may wonder, however, how to structure the letter so that it appears professional and flattering. Drafting the letter is actually a fairly formulaic and simple process.

Acquire the nominee's resume. This may require you to contact him directly.

Begin the letter in a word processing application on your computer. Start by adding the date at the top of the page, aligned in the centre. Two lines below, enter the recipient's full name and address, aligned to the left of the page.

Begin the letter with "Dear _:" if you know the name of the specific contact. If you do not know the specific contact, you may consider addressing the letter "To Whom It May Concern:" or "Dear Nominating Committee:".

State in your first paragraph the intent of the letter. For example, "Please accept this letter as my unequivocal recommendation of [Nominee's Name] for [Event or Organization Name]."

State in the second paragraph the nominee's professional qualifications for the position. Tailor your response to the experiences from his resume that make her an ideal candidate for that position specifically. Express your utmost confidence in her abilities.

Express in the third paragraph the personal qualifications that you see in the nominee. This may include any community service or personal interaction you have had. Communicate the personal traits that you feel would make the nominee an ideal candidate for the proposed position.

Conclude in the closing paragraph with a reiteration of your nomination of the candidate and the general reasons why you are nominating him. You may wish to also conclude with your contact information so that you may be reached for any additional questions the committee may have.

Sign off with something professional such as "Sincerely" or "Kind regards." Print the letter out and sign your name at the bottom. Submit to the address listed at the top of the letter for their review.


Don't be afraid to use a lot of positive adjectives. The more positive you appear about the candidate, the more likely the committee is to believe that you truly respect and admire that individual.

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About the Author

Madeleine Baber has been writing professionally since 2002. She specializes in art, travel, cultural anthropology, language, theater and religion. Baber holds a Bachelor of Arts in religious studies from Millsaps College and a Master of Arts in art history from Richmond University in London.