How to Write an Appeal Letter to Your Boss

Updated March 23, 2017

Employees write appeal letters to their bosses to explain situations in which they believe unfair treatment occurred. The purpose of the letter is for the employee to explain himself and hopefully rectify the situation. Employees write appeal letters for numerous purposes, including when one employee thinks another employee was promoted for the wrong reasons. When writing a letter of appeal, make it clear, polite and professional.

Begin the letter using a standard business format such as the one on Letter Writing Your return address goes at the top. Leave a space or two, then enter the date. Leave some space, then enter the recipient's full name and title, the company name and its address. Leave some space, then type "Dear Ms./Mrs./Mr. (Last name): Leave some space, then type "Subject:" followed by a few words that describe the reason for your letter.

Introduce yourself. A letter of appeal begins by introducing who you are the reason for writing this letter. Include basic information in the first paragraph informing your boss of your job title and general details regarding the purpose of the letter. Be clear and avoid overexplaining the situation in the first paragraph.

Explain the situation. In the second paragraph, explain the important details of the situation. Include as many facts as possible to illustrate your case, including dates, times and events. If desired, use bullet points to make the letter easier to read. Describe the details in chronological order, using clear sentences. Try to avoid leaving the reader with questions regarding the events. If the situation is very complex, you may need several paragraphs to explain it thoroughly.

Summarise the situation. After you've explained all the details, include a summary paragraph. Point out any remaining issues and reiterate important facts. Explain to your boss the impact of the situation or decision and how it made you feel. Avoid emotional outbursts or words of anger. Stick to the facts.

Close the letter. Thank your boss for reading it and considering other options to rectify the situation. Include contact information such as your phone number and e-mail address.

Sign the letter "Sincerely" or "Respectfully yours," followed by your signature and typed name. Send the letter to your boss in the postal mail instead of hand-delivering it.

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About the Author

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.