How to write a letter requesting a shift transfer

Written by nicholas smith
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How to write a letter requesting a shift transfer
Request shift changes with a formal letter. (Comstock Images/Comstock/Getty Images)

When writing a letter to your employer, you must put your best foot forward. One reason to write a letter is to request a shift change. For example, if you are working an overnight shift, but would like to change to an earlier shift, your employer likely requires you to formally request such a change. Alternatively, you may need to change shifts because of health reasons. Whatever the reason, your letter should be brief and to the point.

Skill level:


  1. 1

    Type in the date, employer name and address on the left side of the screen, each on its own line. Include a subject line below the address. Include a greeting below the subject line. Double space these lines. For example:


    Employer Name

    111 Employer Address Road

    Employer City, State Zip

    Re: Shift Request

    Dear Human Resources,

  2. 2

    Write the detail of the letter, in single-spaced format. Include your current shift, the requested shift and the reason for the shift-change request. Include any other relevant information, such as permission gained from other employees to change shifts.

  3. 3

    End the letter with a signature block. Leave space to sign the document. For example:

    Thank you.


    Employee Name

  4. 4

    Review your letter for spelling and grammatical errors. Correct them.

Tips and warnings

  • Print the letter, sign the document and submit it to appropriate officials at your company, such as your Human Resources manager or your immediate supervisor.

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