A public notary is used to verify that the person specified in a contract did indeed sign the contract. The notary verifies this information by viewing the signer's state-issued identification, military ID or passport. After the signer shows his identification, he will be instructed by the notary to sign the document. If you need to write a letter or contract that will require notarization, you will need to provide space on the document for it to be notarised.
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Write the letter, which can include any information. If the letter is not to a specific person, but instead is a specific type of contract, such as a lease, include a title for the letter at the very top. Include in the body of the letter any stipulations or legalese necessary.
Put a printed name, a signature line and a dateline for all parties who will need to sign in front of the public notary. But don't sign or date this area beforehand.
Printed Name: ___
Insert a dateline for the notary to complete.
Sworn to and subscribed in my presence by ____ this day of _ yr. _.
Include a commission expiration line. A notary must have a current commission to be able to legally notarise a document, and this must be attested to on the document.
My commission expires: ___
Include a line for the public notary to sign her name and include the title "Notary Public" beneath the signature line. Follow that by a line for the notary to date the letter.
Notary Name: ___
Provide a space for the notary to stamp the letter below or beside his signature. Notary stamps include the commission number, which is important. Notary stamps don't typically exceed a couple of inches in width and height. There must be space to affix the stamp or seal without having to interrupt the notary signature line.
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