If you go through old files once or twice a year and don't shred frequently enough to buy a shredder, renting one gives you the peace of mind that no one will access your client's information without the upfront costs of buying another piece of office equipment. Some companies rent paper shredders, including industrial-sized ones for large projects, but they can be tricky to find nationwide.
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Organise all of the paper you want to shred before you complete your rental so you don't accidentally forget to shred some of it or shred documents you intend to keep. Determine how much paper you've got. If you're closing out a large office or firm, you'll need to rent an industrial sized shredder. Shred Nations offers one that can process 20,000 pieces of paper in an hour. If you've got a simple home office, a standard shredder will do.
Search for stores that rent shredders near you. Use the American Rental Association's RentalHQ to find office supply rental outlets near you (see Resources), or consult the telephone directory.
Contact matching stores. Ask the salesperson what types of shredders they rent, what the rental terms are, how much it costs and whether they have a delivery option.
Find other document shredding options near you. Office supply stores such as Office Depot offer in-store shredding. Compare the cost of these services to the cost of renting a shredder and the amount of paperwork you've got. For a file box of papers, it might be cheaper to bring them to a store and "rent" by paying for the service. Additionally, if you live in a remote area not easy accessible to rental companies with shredders, this might be your only option short of buying a shredder.
Choose the best shredder rental based on location, convenience and cost. Call back the rental store to finalise the arrangements. Give your credit card to hold the reservation, then drive to the store to pick up your equipment.
If you're using a drop-off shred service, bring your paperwork there and wait while they shred your files.
Tips and warnings
- Return all rental equipment on time and in good condition to avoid paying fines.
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