How to Query PDF Files With Microsoft Index Server Query Language

Written by ken mazze
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How to Query PDF Files With Microsoft Index Server Query Language
Search for PDF files by content with Microsoft Index Server. (search image by jcpjr from Fotolia.com)

Microsoft Index Server allows searching the content of document files residing on web and file servers. Microsoft Index Server Query Language finds files catalogued with the Indexing Service. The Indexing Service extracts the content and properties of files using the IFilter interface, which initially installs with several common filters such as Microsoft Office and HTML file formats. Many other proprietary and open source files have filters to enable indexing their formats. Download and install the Adobe PDF IFilter from the Adobe website to enable PDF file content searching with the Microsoft Indexing Service.

Skill level:
Easy

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Things you need

  • Microsoft Windows 2000 or later NT-family operating systems
  • Microsoft Internet Information Services (IIS)
  • Microsoft Indexing Service
  • Adobe PDF IFilter
  • PDF(s) without security restricting indexing

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Instructions

  1. 1

    Left-click "Control Panel" in Microsoft Windows.

  2. 2

    Left-click "Add /Remove Windows Components" in the control panel.

  3. 3

    Left-click the check box to the left of "Internet Information Services (IIS)" and "Index Service" if they are not already checked.

  4. 4

    Left-click the "Next" button, then click the "Finish" button.

  1. 1

    Download "Adobe PDF IFilter" installer from the Adobe website.

  2. 2

    Run the "Adobe PDF IFilter" installer, and follow the wizard to complete the installation.

  3. 3

    Restart the computer.

  1. 1

    Right-click "My Computer" in Windows, and select "Manage." Expand the "Services and Applications" node, then left-click "Indexing Service."

  2. 2

    Right-click in the right pane, left-click "New," the left-click "Catalog."

  3. 3

    Enter a catalogue "Name" (any description you choose for the catalogue of document files in the directories you want to index).

  4. 4

    Left-click the "Browse" button and select the location of the catalogue file. (Choose a location different from the location of the files you wish to index.)

  5. 5

    Left-click the "OK" button.

  1. 1

    Right-click the catalogue <Name> of the index now available under "Indexing Service," left-click "New," then left-click "Directories."

  2. 2

    Left-click the "Browse" button and navigate to the folder location of the PDF (or other) files you want to index, then left-click the "OK" button.

  3. 3

    Left-click "Indexing Service," right-click "All Tasks," then left-click "Stop."

  4. 4

    Left-click "Indexing Service," right-click "All Tasks," then left-click "Start" to index the directory.

  1. 1

    Left-click "Indexing Service."

  2. 2

    Left-click the catalogue <Name> under "Indexing Service."

  3. 3

    Left-click "Query the Catalog."

  4. 4

    Enter search criteria in the "Enter your free text query below:" text box and left-click the "Search" button to display the list of files that contain your search criteria.

Tips and warnings

  • Note that Microsoft IIS and Indexing Service installation may vary slightly depending on the Windows Operating System.

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