How to Make a Wedding Planner Binder

Written by nikki van de walle
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How to Make a Wedding Planner Binder
Choose a larger ring binder because it will become very full. (binder close-up image by timur1970 from

A wedding planner binder will help you keep all of your contacts, notes and important papers together to maintain organisation for your wedding day. A binder can be particularly useful if you are not hiring a professional wedding planner. If you organise your planner properly, you will not be left searching for a vendor's contact information or proof of deposit or full payment. Building your own wedding planner binder rather than purchasing a binder kit from a bookstore or speciality store can save you money.

Skill level:

Things you need

  • Three-ring binder
  • Pocket inserts
  • Binder subject dividers
  • Pen
  • Lined paper
  • Self-adhesive business card pocket holders
  • Sticky flags
  • Page protectors

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  1. 1

    Label all of your binder subject dividers with your pen. Each divider should be labelled for a different section of your wedding --- cake, ceremony venue, minister, reception venue, food vendors, entertainment, transportation, attire, floral, invitations, registry and favours. Sections may vary depending on what you want to incorporate into your wedding. You may also want to divide your sections into subsections, for example, floral can be broken down into bouquets, boutonnières, flower girl petals, centrepieces and ceremony decorations.

  2. 2

    Insert the dividers into the binder. Make sure that each label is clearly visible and that tabs are not overlapping one another. If you have tabs that are obstructing the view of another, you should rearrange the tabs so this does not happen. Sometimes if the tab is hidden, then you could forget about it or it could be more difficult to find quickly.

  3. 3

    Insert the pocket inserts and lined paper. Each section should have at least one pocket insert so that you can securely keep clippings pertaining to each section or other information that cannot be clipped into the binder properly. Also each section should have at least 20 sheets of lined paper so that you can write down notes, contact information and other information that you need.

  4. 4

    Insert several page protectors in each section. You can insert photos into the page protectors to accompany the vendor information. This ensures that you will have a visual to refer to and saves you from having to glue the images to pages.

  5. 5

    Add a self-adhesive business card holder to each lined paper contact page. You can store the extra card holders in the pocket insert. If you store them in the binder, you can quickly attach a holder at a meeting and immediately insert the company's business cards. This eliminates the chance of you misplacing the business card and lose the contact information.

  6. 6

    Flag the important vendor pages for quick reference with the sticky flags. You can purchase clear flags or flags you can write on. If you choose to purchase the flags that you can write on, you can label the flag with the vendor name so that you can find what you are looking for even more easily.

  7. 7

    Decorate your binder however you want. It is usually best to mark the binder with your name and contact information in case you leave your binder at a vendor meeting and they need to return it to you. You can also add decorative details to personalise it to suit your personal tastes. Decorations are completely optional, and it is your choice how your binder looks.

Tips and warnings

  • Write vendor contact information on the top of each piece of lined paper. Use a separate piece of paper for each contact so that contacts are not lost on bottoms of papers or between other vendors.
  • If you are trying to be environmentally friendly, try an online wedding planner/organiser. You can store the information virtually without all of the paper.

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