Many applicants for a vacancy overlook the letter thanking their potential employer for offering an interview. Sending a letter not only confirms that you are able to attend the interview, but also demonstrates your desire to land the job as well as a high level of professionalism and courtesy. Sending a thank-you letter can also help you to stand out from the crowd.
Begin by writing your address in the top right-hand corner of the page.
Write the name and address of the person who sent you the interview offer on the left, below your address.
Write the date of your letter on the right-hand side, below the level of your address.
Begin your letter with the salutation, mentioning the person who offered you the interview by title and surname, for example, "Mr. Hughes" or "Mrs. Bennett."
Begin the body of your letter by stating that you are accepting the interview offer and that you will be pleased to attend. Mention the date and time to remove any possible confusion on the part of you or your interviewer as to when you will be attending.
Emphasise your suitability for the role being offered by briefly reiterating how your skills suit the vacancy. Do not run through your whole application letter, though, as this could annoy your interviewer.
Conclude your letter with a closing such as "Yours faithfully," followed by three or four spaces and your typed name. Sign your name in the space between the closing and where your name is typed. Write your contact details below your name to confirm them to your potential employer.
Keep your letter brief -- your interviewer will not want to read reams of text just to find out you have accepted the interview offer.
Tips and warnings
- Keep your letter brief -- your interviewer will not want to read reams of text just to find out you have accepted the interview offer.