How to Use an Appendix in APA Format

Written by wendy strain
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How to Use an Appendix in APA Format
Keep important materials, such as completed surveys, with your report as appendices. (performance report image by Christopher Hall from

The American Psychological Association (APA) sets the format for many academic and professional research papers. Depending on the complexity of the paper, it may be necessary to include the complete text of a reference within the paper. The National Institute of Allergy and Infectious Diseases provides general guidelines of information might be included as an appendix--manuscripts that haven't been published yet, complicated charts and graphs, questionnaires used for the research conducted, informed consent forms or other data collection materials.

Skill level:


  1. 1

    Open your current report document, and scroll down to the end of your references page. The first appendix will begin on a new page following the references.

  2. 2

    Format the first appendix. The American Psychological Association's style tutorial indicates that you should label this addition "Appendix,", making sure it is centred and the text is double-spaced. Place the title of the appended material on the line below, and then insert the rest of the material.

    If your appendix cannot be electronically added to your document--such as large documents, maps, signed consent forms, drawings or illustrations--NOVA Southeastern University indicates that you should include a cover page for each appendix that features "Appendix" centred on the page as well as the title or a description of the appendix on the next line.

  3. 3

    Label your appendices for organisation and clarity. If there is only one appendix, just label it "Appendix." However, if there are two or more appendices,distinguish between them by labelling them Appendix A and Appendix B. Appendices should always be labelled with upper case, sequential letters.

  4. 4

    Insert accurate page numbers for the appendices. Make sure to include the material that is not electronic, such as maps and consent forms. Manually insert the correct page numbers into the electronic document rather than using auto-generated page numbers.

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