How to Highlight Duplicate Cells in Excel

Written by stephanie ellen
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How to Highlight Duplicate Cells in Excel
Excel can be set to highlight duplicate values. (number background image by kuhar from Fotolia.com)

Microsoft Excel can help users input and organise vast amounts of data. Spreadsheets can span thousands of rows deep. While this may be effective from a technology management perspective, finding duplicate values in the sea of data can be impossible with the naked eye. Excel is able to check an entire worksheet for duplicate values by using conditional formatting. If any duplicates are found, Excel highlights those duplicates in a colour of your choice.

Skill level:
Easy

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Instructions

  1. 1

    Open an Excel spreadsheet. Highlight the range of cells you want to search for duplicates. To highlight data, left-click at the top left of the first cell and drag the cursor to the bottom right of the last cell.

  2. 2

    Click on the "Home" tab.

  3. 3

    Click on "Conditional Formatting" in the "Styles" group.

  4. 4

    Mouse over "Highlight Cells Rules" and then click on "Duplicate Values."

  5. 5

    Click on the drop-down menu on the right to choose a highlight colour, then click the "OK" button. Excel will highlight the duplicates in the cells you selected.

Tips and warnings

  • Highlight an entire column by clicking on the column identifier. The column identifier can be found at the top of a column. For example, click on "A" to highlight the entire "A" column.

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