How to Put My Emails on a Flash Drive

Updated November 21, 2016

Flash drives allow you to carry important computer files with you wherever you go. Flash drives hold more information than compact discs on average, allowing you to store tons of important files or programs on a single drive. When it comes to e-mail, occasionally PDAs won't connect to download a message you need or your e-mail server goes down. You will only need to find the nearest computer to access previously read e-mails if you save copies to a flash drive.

Go to your desktop and using your mouse or cursor button right-click a blank area. On the menu that pops up scroll down to "New" and select folder.

Login to your e-mail account. Open an e-mail you wish to save. Copy the entire e-mail by hitting "CTRL + A" or only select the text from the email (including addresses). Click "CTRL +C" or right click your mouse and select "Copy."

Go to the start menu and open your word processor. Open a new document.

Type "CTRL + V" or right-click and select "paste." You should see the entire text you selected from your e-mail. Edit as you desire. Type "CTRL + S" or go to the file menu and select "Save As" when finished. Find the folder you created on your desktop and select "Save" to place your e-mail into it.

Repeat Steps 2 through 4 until all the e-mails you want on your flash drive are in the folder. Double-check by opening the folder on your desktop.

Connect your flash drive into one of the available USB ports on your computer. Windows should recognise you inserted a plug-and-play device.

Go back to your desktop and right-click the folder you placed your e-mails into. Scroll down to "Send to." From this menu select "Removable Disk (G:)." (Your letter may be different depending on the number of drives on your computer.)

Go the "Start" menu and select "My Computer." Open the drive labelled "Removeable Disk (G:)" and check if the folder made it to the flash drive.

Go to the task bar where your icons appear on your screen. Find the little picture that looks like a USB plug and right-click, selecting "Safely Remove Hardware." Select "Stop" on the button of the menu screen. Confirm your decision by pressing "OK." You will see a message telling you can remove the drive. Unplug the flash drive.


Microsoft Outlook users can save their e-mails in a different file format (such as a window document). On Top explains you need to use Outlook's "Save As" option to do so. Empty out your flash drive regularly to keep as much storage space open in case you need to transfer a large file or program down the road on short notice. Cover your flash drive when not in use so it doesn't get damaged (potentially losing your information).


Do not use your flash drive as a form of permanent storage. Do not store sensitive e-mail information on a flash drive permanently as it could end up misplaced, lost or stolen. Use discretion or protect your files just in case.

Things You'll Need

  • Flash drive
  • USB port
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