How to create a follow-up letter via email after sending in a resume

Written by bonnie conrad
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How to create a follow-up letter via email after sending in a resume
Follow-up is important to your job search. (resume image by Danil Vachegin from

No matter what type of job you are seeking, follow-up and perseverance are important skills. Simply sending in a resume and waiting for the phone to ring is not enough. If you want to land that dream job you need to be persistent and creative. Following up with a friendly e-mail after sending in your resume is one of the best ways to let a would-be employer know you are serious about your job search.

Skill level:

Things you need

  • Job posting
  • Resume

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  1. 1

    Pull out a copy of the original job posting and look for the email address. If the email address is not listed in the want ad, try to get it by contacting the company. For instance, if you are seeking a position as assistant to the business manager, call the receptionist and ask for that individual's name and e-mail address.

  2. 2

    Review the original want ad carefully, particularly the part about desired qualifications and experience. Circle the skills that you possess and use them in your e-mail. For instance, if the job requires strong Microsoft Office skills, point out in the email that you have been using MS Office for many years.

  3. 3

    Review your resume and look at how your skills fit the qualifications for the position. Point out those qualifications in your follow-up e-mail.

  4. 4

    Begin your e-mail by addressing the hiring manager by his or her name and title, i.e. Mr. Smith or Ms. Jones, instead of James or Sally. Continue by stating that you are following up on the open position and that you had previously submitted a resume. Be sure to state which position you are applying for--the same hiring manager might have more than one job opening.

  5. 5

    State that you are still very much interested in the posiition, and suggest a face-to-face meeting with the hiring manager. Do not be too pushy in your e-mail, but do suggest a meeting to discuss your qualifications.

  6. 6

    Include complete contact information at the end of your e-mail. Type your full name, then type your e-mail address and home phone number on the subsequent lines. Include your work phone and cell phone numbers, if applicable. It is important that the hiring manager be able to reach you when she is ready to discuss the open position.

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