Templates help cut the time it takes to do repetitive tasks. One repetitive task that some people have is typing up contracts, especially for the service industry. A way to stop typing the same basic information over and over again is to create a uniform contract template in Microsoft Word. Then, all you have to do is open the template and add the identifying and unique pieces of information instead of typing the whole thing over again.
- Skill level:
- Moderately Easy
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Create a new Word document. Click on "File," then "New," then "Blank Document" in Word versions 97 to 2003. Click on "Office button," then "New," then "Blank Document" in Word 2007 to create a new blank document.
Type in the title for the contract. You can use titles like "Service Contract" or "General Agreement." If you want to add your company's logo to the top of the page, do so now.
Type in the introductory wording. It usually starts off with "THIS CONTRACT made this (insert day) day of (insert month), (insert year)." Leave placeholders to add the exact information for the date of the contract so that you can add them as you craft new contracts from this template. Use the wording that is on your current contracts. The names of both parties are also usually listed in the introductory paragraph.
Add the terms of the contract. Just add the basic wording and leaving placeholders for the specifics. There should be a section for what the first party agrees to, a section for what the second party agrees to and a separate section for other terms agreed by both parties.
Add the legal terms. This is what is allowed by your state as appropriate actions if the terms of the contract aren't met. This is also uniform and should be the same for all contracts. Copy the wording from you current paper contract or get advice from legal counsel as to what is allowed here.
Add placeholders and signature lines for the first party, second party and witnesses to sign. Add date placeholders next to each signature line so that they can add the date that they signed.
Check over the wording for any spelling and grammar errors. Double-check any other errors before finalising the template.
Save the document as a template. In Word 2007, click "Office," then "Save As," then "Other Formats." In earlier versions of Word, click "File," then "Save As." The "Save As" dialogue box appears. Click the drop-down arrow next to "Save as type:" and choose "Word Template." Name the template and choose a file location to save it. The default folder will be Word's template folder. You may want to leave it there so that Word can find it and list it with the rest of the templates.
Tips and warnings
- If you don't already have a contract you are using and don't know what wording to use, see some of the examples in the Resource section.
- You can also download a basic template from Microsoft Office Online and change it the way you need to.
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