Applying for a job---especially your dream job---is nerve-racking at the best of times. A solid resume is important in getting a job, but a warm, professional cover letter can help ensure that your resume gets looked at. An office manager cover letter can be tricky, because that title means different things to different companies. Pay attention to what skills and qualifications each company is looking for, then follow the steps below to tailor your cover letters to the particular job offered.
Choose stationery that is plain and professional. A solid neutral colour like cream or pale grey makes a far better impression than puppies or rainbows. A cover letter should always be typed, not handwritten, especially if you are applying for a managerial position.
Research the company that you are sending your application to. An office manager at IBM is going to have to meet many different expectations, and fit in with different types of people, than an office manager at Google, or at a small, family-owned start-up company. Getting a sense of the company's internal dynamic (also known as the "corporate culture") will help you convince them that you will be a better office manager for them than any of the other applicants.
Tell the person who is doing the hiring why you are interested in being an office manager for that company. For example: "My current employers, the Rainbow Puppy Spa, have decided to close the business and move to Spain. I am very interested in continuing my work as an office manager in a canine-oriented business, so your opening at Moonbeam Doggie Daycare seems like a perfect fit." Many companies want to know why someone in a managerial position is leaving their job, so unless you were fired for incompetence, tell them why you are looking for another job.
Talk about your qualifications as office manager for this specific job. Use phrases from the job ad to show the person hiring that you pay attention to details, which is important for all office managers. For example: "In addition to meeting your requirements for an office manager, I have several certifications in veterinary first aid."
Close by stating what you want the person in charge of hiring to do to help you pursue the position as office manager: "I would appreciate the chance to discuss this with you in person at your earliest convenience." Close politely: "I have enclosed my resume for your consideration. Thank you for your time." Type your full name and sign right above it in blue or black ink.
Mention letters of reference in your cover letter, if you have some from former employers.
Don't be too stiff and formal, or too cute and familiar---be professional and polite.
Tips and warnings
- Mention letters of reference in your cover letter, if you have some from former employers.
- Don't be too stiff and formal, or too cute and familiar---be professional and polite.