Writing and closing a goodbye letter can be challenging, but keeping your letter brief and focused minimises opportunities for problems and misunderstandings. Concluding your letter firmly wraps up your thoughts and supports your letter's contents. Craft a conclusion for your goodbye letter using a neutral tone, with no implied opportunities for reuniting or revisiting the relationship.
Endings Depend on Beginnings
Compose the conclusion to a goodbye letter based on the reason for writing the letter. Are you wishing a friend well as she relocates? Does your letter end a long-standing romantic partnership? Write a short concluding paragraph specific to the nature of your relationship with the reader. Check with your supervisor or human resources department for templates or suggestions when writing a goodbye letter to a business colleague in an official capacity.
Brevity is Best
Focus on saying goodbye. Avoid concluding a goodbye letter with distractions that can raise false hope, or cloud the fact that your letter is saying goodbye. Use a neutral tone, avoid slang or using words specific to your relationship, such as nicknames: "We shared nine years as best friends. I wish you the best as we move ahead in different directions."
Compose a conclusion wishing the recipient well and thanking him for your time together, if appropriate. Conclude a business farewell letter in a similar way, but emphasise the recipient's value to the organisation: "Thank you for your six years of project management and leadership expertise."
Throw Away Your Poison Pen
Quash temptations to engage in angry or emotional writing. Sign off in a neutral and courteous manner. Do not use profanity or unkind, angry words. Concluding a relationship in as positive a way possible is your goal. Write as though your letter will be read by others; the recipient may share the letter. Prevent regrets and complications by writing and concluding your letter in a civil manner.
Wrapping Up Your Goodbye Letter
Write a short conclusion to your goodbye letter. Avoid including emotional memories or regrets. Limit a goodbye letter to one page, and sign your letter with a neutral closing, such as "Sincerely." Using affectionate closings sends mixed messages to friends and former partners, and are not appropriate for ending professional relationships. Review and revise your letter for grammar and clarity. Delay sending a goodbye letter if you have doubts or concerns about your feelings or the letter's contents. Do not send a goodbye letter to a recipient who may be mentally unstable or capable of violence.
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