Export documentation clerk job description

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Export documentation clerk job description
Containers can be stacked, shipped and then trucked to their final destination. (Getty Thinkstock)

The role of export documentation clerk is most often advertised by shipping and logistics companies who are based near sea or airports in the UK. Logistics can include shipping by air, road and sea to ensure the exported goods reach their intended destination. The role of an export documentation clerk requires particular skills and aptitudes that an employer is looking for.

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No formal export-related qualifications are usually requested for the role of export documentation clerk. The employer would usually require GCSEs with grades A to C, particularly in English language and maths; geography may also be helpful. People wishing to gain a role as an export documentation clerk should also have a good working knowledge of word-processing, spreadsheet and database software. Individual companies may have their own IT system and while this might vary from company to company, confidence with one package will help you learn another while you work.


Some companies advertise for an export documentation clerk who has 2 to 3 years experience in a similar role. If you do not have working experience in a similar role, but still wish to apply, you should state any reasons why your own experience might contribute to your work with the company. If you have undertaken work in a similarly detailed role, or one which required you to prepare precise documentation, that may work in your favour.


Good written and verbal communication skills are an essential part of an export documentation clerk's role, as you would be required to liaise with customers and produce accurate documentation. Attributes such as methodical, meticulous, thorough and logical are also often mentioned in the job description of an export documentation clerk. The ability to manage your own workload, work under pressure and work extra time when necessary are also a common theme, due to the requirement to meet precise deadlines for shipping.


According to the Payscale calculator, on the Monster jobs website, the average salary for an import/export clerk in the UK is £19,096 per annum. Entry level positions may begin at £16,450 per annum and an experienced person in a busy role might be able to earn as much as £21,718 per annum. Progression is sometimes possible in-house, or to another company as a senior export clerk, who can expect to earn £25 to £30,000 per annum. All amounts quoted are as of July 2013.


An export documentation clerk is likely to be situated in a busy office environment. There may be more than one export clerk in a team and the role will certainly involve liaison with other departments on a daily basis. Some roles in this working area may also include time spent helping customer service or invoicing customers. It is likely that the business will be situated in, or close to, a busy airport or shipping port.

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