How to request to view calendar in outlook

Written by b. steele
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How to request to view calendar in outlook
Requesting calendar access is simple in Microsoft Outlook. (Jupiterimages/Comstock/Getty Images)

If you or your recipient does not have a Microsoft Exchange Server e-mail account, you cannot send a request to view his calendar; instead, you must ask him to share his calendar with you via an e-mail snapshot. However, if you're both working in a Microsoft Exchange environment, you can request "live" access to the person's calendar, enabling you to view meetings, appointments and general whereabouts.

Skill level:
Easy

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Instructions

  1. 1

    Click on "Calendar" in the left pane.

  2. 2

    Click the "Home" tab.

  3. 3

    Click the "Share Calendar" button on the right side of the menu ribbon. A new "share request" e-mail will open.

  4. 4

    Enter the appropriate individual's name in the "To" field. Edit the subject field if you wish.

  5. 5

    Check "request to view recipient's calendar." Uncheck "allow recipient to view your calendar" if you don't want to grant access to yours.

  6. 6

    Write a note in the message body, and click "Send."

  1. 1

    Click on "Calendar" in the left pane.

  2. 2

    Under the "All Calendar Items" box, click the "Share my calendar" hyperlink. The share request will open as a new e-mail.

  3. 3

    Enter the individual's name in the "To" field.

  4. 4

    Check the "request permission to view recipient's calendar" box. Uncheck "allow recipient to view your calendar" box if necessary.

  5. 5

    Enter a message if desired, and click "Send."

Tips and warnings

  • To view a non-Exchange user's calendar, instruct her to send you an e-mail snapshot by clicking the "Email Calendar" button in Outlook's calendar view.
  • Depending on organizational security policies in place, you may already have basic view capabilities for the individual's calendar. If you do, appointments and meetings will simply show up as time blocks marked "Busy."

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