Finding a nanny is a difficult process. There are agencies and individuals, energetic college-students and experienced adults. Reading a good reference letter from a previous client can be the factor that determines who you entrust with the safety of your children, which is why as a parent it is your responsibility to take the time to write a personalised and honest reference letter when you end your relationship with your child's caregiver.
Maintain a copy of your nanny's resume and reference letters.
Keep records of your experience. Write down the days, hours and special activities you hired your nanny to attend. List incidents of exceptional or unsatisfactory performance as they occur. Add details about the reasons for dissatisfaction, with supporting evidence. For example, if the nanny was late on a regular basis, note this.
Amend your notes with new information as it comes up. For example, if the nanny was late because her mother was sick, make a note of this.
Talk with your nanny about the job for which she is applying. Ask her about the hours she works, whether she has a live-in position and the children's ages.
Start your letter with an introduction of yourself and your relationship with the nanny. For example, you would write: "Dear Mr. Thompson, My name is Sarah Monroe and I am writing on behalf of Meagan Green, my nanny. Meagan has been my primary nanny for three years. She watches after my children Matthew and Simon, who are now 5 and 7, respectively."
Write one to two sentences that summarise your opinion of your nanny. For instance, you could say, "Meagan is a super nanny and has exceeded my expectations at every turn. My children have grown very fond of her and will miss her dearly, as will I."
Give a few examples that typify your experience with your nanny: "During her first year with me, Meagan helped my boys go from Cs and Ds to As and Bs. She is a wonderful tutor, always meeting each child's learning needs with patience and sensitivity. Though she was late once or twice with cause, she has always provided me with adequate notice beforehand. Simon insists that I mention her talent in the kitchen -- we are all going to miss her chocolate-chip cookies."
Close the letter with your contact information and final thoughts: "I hope that you and your children will be able to benefit from the services Meagan provides. I know that I have. Please feel free to call me at (555) 555-5555 between the hours of 6:00 PM and 10:00 PM if you have questions.
Sign the letter with your name and the date.
Include a photograph if you feel an image best conveys your sentiments. For instance, you could include a photo of the nanny and your children playing.