How to format a business letter in word

Updated March 20, 2017

One of the advantages of using the Microsoft Office word processing software is your ability to use pre-installed templates. Among others, Microsoft Word has a series of templates that make writing business letters convenient. The templates contain every element and format common to business letters. For example, the letters are formatted flush with the left-margin. All you need to do is select the type of business letter and customise the included text. Alternatively, you can fully customise the letter if you prefer to write the body yourself.

Launch Microsoft Word on your computer by clicking "Start," "All Programs" and selecting "Microsoft Word."

Click on the "Office" button at the top-left corner of the screen. Select "New" and "Letters." Select "Business Letters."

Select the type of business letter you want to write. For example, you can select "Billing and Order Letters," "Marketing Letters," and "Thank You" letters, among other options. Click "Create" after you highlight the letter type.

Select a specific letter format to use. For example, once you click "Thank You Letter," you are then shown a series of templates to choose from, including "Thank You to New Customer" and "Thank You Letter to Speaker." Select "Download" to open the desired template.

Fill in the letter's elements. For example, the "Thank You Letter to New Customer" includes your name and address, the current date, the recipients name and address and a greeting. Additionally, the template includes a sample letter body that you can customise. Fill in the blanks. For example, fill in your company and product names in the line that reads, "On behalf of everyone at [Company Name], thank you for choosing [Name of product or service] for your needs." Alternatively, erase the sample text and write your own message.

Insert your name and title in the signature box at the bottom of the letter. If you have enclosed documents for the recipient, write the word "Enclosure" two lines below your name and title. Do not include a period after "Enclosure."

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About the Author

Nicholas Smith has written political articles for, "The Daily Californian" and other publications since 2004. He is a former commissioner with the city of Berkeley, Calif. He holds a Bachelor of Arts in political science from the University of California-Berkeley and a Juris Doctor from St. John's University School of Law.