How to Write Your Governor a Complaint Letter

Written by amanda kay
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How to Write Your Governor a Complaint Letter
Express your concerns by writing a letter to your governor. (Jupiterimages/Brand X Pictures/Getty Images)

Take a stand and voice your opinion. Listening to the concerns and complaints of constituents is an important task of elected officials, including governors. Writing about those concerns and complaints is the job of active citizens. Communication between elected officials and constituents is the basis of how our government operates. In our system of government, the people elect representatives to serve as their voice in the decision-making process, so it is your responsibility to let them know how you want to be represented. A well-written complaint letter to your governor can do just that.

Skill level:
Moderately Easy

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Instructions

    Background Information

  1. 1

    Find your governor's address at the website congress.org and entering your Postcode. Click on the governor's name to move to specific contact information. Record this information on your letter and envelope.

  2. 2

    Write a short outline detailing the main points to address in your letter. Include the name of the legislation, what your complaint is and facts or details you want to include. Use this outline to focus your letter.

  3. 3

    Format your letter by including the date and governor's name and address at the top left margin of the letter. Begin the letter with the salutation "Dear Governor (name):"

    Writing the Letter

  1. 1

    Describe who you are and where you are from. Express how the state legislation impacts you specifically, and why you have a complaint. Include your location to show that you are a constituent and you want your voice to be heard.

  2. 2

    Clearly state your concerns, listing the exact legislation your to which your complaint pertains and explain your concerns in relation to the legislation. Support your argument with facts and background information on the issue. Keep it concise and avoid overloading the letter with facts.

  3. 3

    Conclude the letter with suggestions you have on the issue. Address what position you believe the governor should take and what you actions you expect to result from your letter.

  4. 4

    Ask specifically to be contacted. Include your name, address, phone number and e-mail address.

  5. 5

    Proofread the letter for errors. Have someone else read your letter to ensure the message you want to convey is the one represented in the letter. Print the letter, sign and send. Follow up your complaint by keeping up to date on the legislation.

Tips and warnings

  • Avoid using slang or inappropriate language in your letter.
  • Use respectful language and do not make threats.

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