How to Write Annual Reports to Parents

Written by samuel hamilton
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How to Write Annual Reports to Parents
A teacher's annual report to parents offers guidance for students in their next year of education. (Jupiterimages/Goodshoot/Getty Images)

Teachers' annual reports to parents sum up students' progress and provide an opportunity to set learning goals for the following school year. Writing annual reports to parents requires educators to consider students' learning levels at the beginning of a school year, how they progressed to higher levels, their performance level at the end of the year and where they should push themselves in the year ahead.

Skill level:


  1. 1

    Provide a general overview of a student's progress in the preidentified areas of competence specific to your district, county or state. The overview should include a one-sentence summary of where a student stood regarding each of the areas of competence at the beginning of the year, how he ranked at the end of the year and the path he took to get there.

  2. 2

    Use specifics to write a detailed overview of a student's progress in each of the preidentified areas of competence. For example, if one of your district's areas of competence is "speaking and listening," an overview of that area would include a detailed analysis of where a student started the year in terms of speaking and listening ability, including whether he was speaking and listening below, at or above grade level. A detailed summary would also include discussion and analysis of the different methods employed during the course of the year to improve the student's speaking and listening skills, explaining which were effective and which were ineffective.

  3. 3

    Explain how you assessed the student's progress in each area of competency. Include information on relevant assignments and assessments.

  4. 4

    Identify several areas of strength as indicated by your detailed overview of the student's competence. Offer an interpretation as to why the student is particularly successful in each area, as well as an explanation of how he can continue to succeed and translate his success to other competency areas.

  5. 5

    Identify several areas of weakness as indicated by your detailed overview of the student's competence. Interpret why the student is not as successful in these areas and say how you believe he can strive to improve in this area of competency.

  6. 6

    Establish learning goals or targets for the upcoming year. Include maintenance goals that allow students to continue making progress in their areas of strength, as well as improvement goals that encourage students to eliminate their weaknesses.

Tips and warnings

  • Provide sample course outlines and assignments to highlight how you evaluated students in each area of competency. You can append these to the annual report.

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