How to Edit an Exchange Global Address List

Written by benjamin aries Google
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How to Edit an Exchange Global Address List
Microsoft Exchange manages a large number of e-mails and other data. (rackmount server farm datacenter image by Adryn from Fotolia.com)

Microsoft Exchange is an application that allows large organisations to host and manage their own e-mail and customer data. To edit the master list of contacts, called the Global Address List, a shell program must be used. The Exchange shell allows system administrators to send commands to the main Exchange server.

Skill level:
Easy

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Things you need

  • Microsoft Exchange
  • Microsoft Exchange Management Shell

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Instructions

  1. 1

    Open the "Start" menu and select "Programs." From the list, select "Microsoft Exchange Server." Click "Exchange Management Shell" from the sub-menu. The shell program will open, allowing commands to be entered.

  2. 2

    Enter this Exchange shell command to modify a Global Address List entry:

    Set-AddressList -Identity <MultiValuedProperty> -ConditionalCompany <MultiValuedProperty> -ConditionalStateorProvince <MultiValuedProperty>

    Replace the values between the <> brackets with the desired data. For instance, enter

    Set-AddressList -Identity "ExampleCompany Florida List" -ConditionalCompany ExampleCompany -ConditionalStateorProvince Florida

    to add all recipients in the Exchange database who work for ExampleCompany and live in Florida to the Global Address List. A full list of the available shell commands is available on the Microsoft Exchange website.

  3. 3

    Finalise the changes and update the Global Address List by entering the shell update command, again replacing the data in <> brackets with actual information:

    Update-AddressList -Identity <AddressListIdParameter>

    For example, the command

    Update-AddressList -Identity "ExampleCompany Florida List"

    will update the address list called ExampleCompany Florida List.

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