How to Write Address Labels

Written by chrys lin
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How to Write Address Labels
Properly labelling your mail will help ensure it gets to the right destination. (Envelope and pen image by Svetlana Kashkina from

In order to make sure your mail gets to where you want it to go, correctly labelling envelopes and packages is a must. Incorrectly addressed mail may be sent back to the sender or lost, causing needless headache and wasted money on postage stamps. Correctly labelling your packages also helps make the jobs of mail delivery people easier, in that they won't have to decipher vague directions or figure out oddly worded addresses.

Skill level:

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Things you need

  • Envelope
  • Pen

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  1. 1

    Write the name of the recipient on the first line of the address label.

  2. 2

    Write the name of the corporation you're sending the mail to, if there is one, on the second line.

  3. 3

    Write the street address on the next line. The street number should go first, followed by street name and apartment number. For example, "123 Main Street, Apartment 1." If you're sending something to a post office box, write the PO Box number in this line.

  4. 4

    Write the city, state and zip code in the next line. For example, "New York, NY 10005."

  5. 5

    Write the country you're sending the mail to in the next line if you're sending something across international lines.

  6. 6

    Place the address label on the centre of the envelope, parallel to its length, on the face opposite of the side where the envelope opens up. If you are sending a package, place the address on the centre of the longest side of the package, parallel to its length.

Tips and warnings

  • Type, instead of writing, your address labels to ensure the text is legible.
  • If you aren't sure what a particular zip code in the U.S. is, you can look it up on the United States Postal Service website at
  • International locations and military facilities may have different ways of listing addresses, so make sure you confirm the correct way to write an address before sending anything out.

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