How to make a catalog of pictures with MS word

Updated February 21, 2017

While you may rely on the Microsoft Word software to type letters, cover sheets, reports and other text-filled documents, don't rule out the word processing component of the Microsoft Office Suite for your graphics requirements. With a couple of clicks through Microsoft Word, you're able to create entire projects, such as catalogues, made up of solely pictures. Even though MS Word has "word" in its title, using the program to create graphics projects may help you realise how a picture is worth a thousand words.

Open Microsoft Word, which automatically defaults a blank 8.5 inch by 11 inch page for you to start with. To change your catalogue page size, click the "Page Layout" tab at the top of the screen, click the "Size" button directly below it on the toolbar and select a new page size or click "More Paper Sizes" to create a custom catalogue.

Click the "Insert" tab at the top of the screen. Click the "Picture" button on the toolbar below it to open a navigation screen. Browse to a folder or location on your computer with pictures to add to the catalogue. Word supports multi-select, so click once on each picture to include to highlight it, then click the "Insert" button. Word automatically adds each picture to the page.

Add pictures from other locations on your computer or flash drive by individually navigating to each one and double-clicking it to add it to the Word document.

Create new pages for the catalogue by pressing the "Ctrl" and "Enter" keys together on the keyboard, adding a page break. Word will automatically add a new page each time a picture doesn't fit on the page; this is a way for you to "force" new pages, such as if you want each product picture on its own page.

Format the pictures in the catalogue by clicking once on a picture to highlight it, which adds a new tab to the top of the screen called "Picture Tools." Click the tab to reveal the picture toolbar below it. Click the "Position" button on the toolbar to change how the pictures appear on the catalogue page, such as right-justified or overlapping.

Hover your cursor over the "Picture Styles" section of the toolbar to format the pictures, giving them a border, shadow or 3-D appearance. Click one of the "Picture Styles" to commit the style to the picture.

Click the "File" tab and click "Save As." Type a name for the catalogue file and save it to your computer.

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About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.