How do I Create Signatures for Word Documents?

Updated April 17, 2017

Creating a document in Microsoft Word is a convenient way to print forms and information that you may need for business or legal purposes. But what if you need to add a signature to your documents? Using Word, it is possible to quickly and easily add a signature line to the end of a document or legal contract to verify that you are the one who created it. With the signature line, you can add a digital signature, or print the document to sign it with a pen at a later time.

When you have finished your document and you are ready to create a signature, place the cursor at the bottom of the page where you want the signature line to appear.

Click on Insert at the top menu and move down to text. Several options will appear, including Signature. Move the mouse to Signature and select Signature Line. This will start a wizard that will allow you to insert the information that will appear at the end of the Word document.

In the wizard, insert the information that you want to include. You can choose to include your name (or, the name of the person who will sign the document), the name of the business or organisation and an e-mail address. If you want to include the date in the signature line, click the appropriate box on the screen. Click the OK button.

The signature line you created will appear where the cursor was on the Word document. Once the line appears, double-click on it to add your signature (or another person can do this if you need his signature). When the signature is double-clicked, type your name into the box that appears in order to create a digital signature.

If you wish to add an image of your actual signature, use your scanner to create a digital copy of your name. Sign a piece of paper, scan it, and save the file in a place you will be able to locate. Double-click the signature line, then click Select Signature Image and choose the file. Your scanned signature will appear on the line. This is helpful if you have many documents that you need to put your signature on, but you don't want to spend the time signing each by hand.

Things You'll Need

  • Microsoft Word (2007 or later)
  • Scanner (if you plan to scan a signature and add it digitally)
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About the Author

Chris Waller began writing in 2004. Chris has written for the "Fulton Sun" and eHow, focusing on technology and sports. Chris has won multiple awards for his writing including a second place award in the Missouri Press Association's Better Newspaper Contest. Chris earned Bachelor of Arts degrees in journalism and English from Truman State University.