Follow-Up Letter to a Job Application

Written by chanel adams
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Follow-Up Letter to a Job Application
Learn how to write the right follow-up letter. (writing image by Horticulture from

Weeks may pass by without you hearing back from the company you applied to. Unfortunately, this is an all too common situation. This is why it's so important for you to follow up within a week of applying with a company. Following up shows the employer that you're interested in the position and the company. Plus, it will give you another chance to sell your qualifications and skills to the potential employer. With the right follow-up letter, your name will stand out among the rest of the job seekers.

Skill level:
Moderately Easy


  1. 1

    Type in the hiring manager's name and company address at the beginning of your letter. If you're not sure who the hiring manager is, contact the company. The secretary or administrative assistant should give you any information you may need.

  2. 2

    Press "Enter" twice on your keyboard. Type in the date underneath the name and address. Press "Enter" twice again and type, "Dear Mr./Mrs./Ms." and the person's last name. If the hiring manager is a woman and you're not sure if she's married, then write "Ms." and her last name.

  3. 3

    Restate your interest in the job. Tell the hiring manager why you're interested in working for their company. Highlight your qualifications and skills. For example, write, "I"m interested in working for the ABC Company and I believe my sales and communication skills would be an ideal match for the sales supervisor position."

  4. 4

    Add any information that you may have left out on the application. This could give you a chance to explain a project you previously worked on. For example, "At the J.C. Company, I helped create a sales campaign for our new shoe product." Make sure the information is relevant to the position you're applying for.

  5. 5

    Offer to resend your application if they haven't received it. Some companies may have trouble receiving applications, especially if the process took place online.

  6. 6

    Leave them your telephone number or e-mail address. Thank them for their time and consideration. Close the letter by saying "Sincerely" and your full name.

  7. 7

    Send the follow-up letter. E-mail it to the hiring manager if you have his e-mail address. Send it by mail instead if they don't accept e-mails.

Tips and warnings

  • Keep the follow-up letter brief, to the point and professional. The word count should be a maximum of 150 words.
  • Mention any completed training, awards or recognition in your follow-up letter.
  • Spell check and proofread your letter before sending it.
  • Check your e-mail regularly.
  • Call the hiring manager within two weeks, if you don't receive a response from your follow-up letter.

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