How to write a business quote

Updated April 17, 2017

A business quote is a cost estimate of a business' product or service. It's always written in a formal manner and is usually the first step in the selling process. Some quotes include a standard "thank you for your inquiry" introduction and an explanation of the company or services the company sells.

Gather relevant information from the prospective client. In order to give an accurate quote, you'll need to gather information that is relevant to the service you will be offering. For example, if you're selling car insurance, you may want to know if the prospective client has ever been in an accident. Be sure to only gather information that is absolutely vital to the service you are offering. Some people may find it intrusive if you ask for too much information or information that does not seem relevant.

Assess the information that was given. It's important to evaluate the information that the prospective client gave you as it will help you determine a price. For example, if you are renting a room and trying to determine the security deposit that you will charge, you may want to check the renter's credit history and rental history.

Generate an honest and fair price based on the information you have received. A fair price is a price that genuinely reflects your skills and the going rate for the service. For example, if you are an accountant, you'll need to think about how much you want to make per hour and how much you're paying in overhead. You also need to consider what most people can afford in the current market and what the going rate is for your specific type of service.

Include the quote in the initial proposal, which also usually includes the service's turnaround time. You may want to enlist the help of a marketing specialist when preparing quotes or proposals, as they are a vital part of the marketing process when you are selling services.

Things You'll Need

  • Computer
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About the Author

Gonnette Almurey is a professional freelance writer with a heavy background in fiction writing. Her expertise in non-fiction topics include finance and freelance advice. She has been a professional writer since 2004. She currently holds a Bachelor of Arts in English and is actively working towards her Master of Arts.