How to Set Up a Medical Staffing Agency

Updated February 21, 2017

As the medical field expands and changes, health care remains a great field for job seekers. A medical staffing agency makes money by matching physicians' assistants, nurses, X-ray technicians, phlebotomists, and other medical professionals with temporary or permanent positions.

Decide what type of medical professionals to recruit. Some agencies screen only doctors or nurses, while others also take applications from home health aides, physicians' aides, laboratory assistants and office managers. Some medical staffing firms specialise in placing employees in permanent positions, while others hire temporary employees for companies.

Rent office space in a centrally located building. Ideally, it should be in a downtown area or near a transportation hub. Think of an appropriate name for your business, and do a search to make sure there's no conflict with other agencies in your metropolitan area.

Secure insurance and legal documents. Check with your city and state government to find out what licenses and certification you'll need before opening your business. Also obtain liability insurance for your business in the event of a malpractice suit.

Buy office equipment. Invest in office furniture, a receptionist's desk, computers, a phone system, a copy machine, pens, pencils and other office supplies. Open an account with an office supply store.

Hire human resources and sales professionals to recruit employees. Screen candidates with an eye toward hiring those with a medical degree or background. Medical terminology can be confusing for the uninitiated, so look for people who have previously worked or temped in the health care industry. Even though counsellors will screen employees by their resumes and references, it's a good idea for them to have a rudimentary knowledge of the medical field.

Set up an agency website. Create a user-friendly site that gives applicants the option to upload their resumes in an online form or submit by e-mail.

Buy medical staffing office software. Staffing software can match recruits with open positions by keyword search, store documents, manage credentials and locate skills or violations. Agency recruiting software contains screens to keep track of applicant interviews and references, post job requests and send mass e-mails to applicants or clients.

Advertise for potential recruits. Search job hunting websites and state nursing board websites for names and resumes of candidates looking for jobs. Post ads in local newspapers and on medical profession job boards.

Determine pay scale and benefits for contract employees. Study the pay rates offered by competitors and set competitive rates. Add medical, dental and life insurance for employees after they've worked for a certain number of hours or months.

Contact hospitals, doctors' offices and other medical facilities to canvass for clients. Post ads on professional websites frequented by doctors, hospital human resource departments, and other medical professionals in need of temporary or permanent employees.


Be careful when checking credentials. Many medical staffing agencies have encountered problems with hiring and placing nurses and others with poor performance records.

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About the Author

Marianne Moro is a copywriter and journalist based in Hollywood. She has been writing professionally since 1999, specializing in home remodeling, interior decorating, pets, travel and holistic health. Moro was a part-time editor and contributing writer for, a home remodeling and decorating website, and has also contributed to the Cutting Chair and Entertainment Today.