When writing a commercial lease agreement to rent out office space, it is very important to be as detailed as possible. By being detailed, you can ensure that the tenant/lessee knows exactly what is expected from him as a tenant and what he can expect from you as a landlord/lessor. Ensuring that everything is documented in the office rental agreement can prevent any future ambiguity, in the event that the terms of the lease agreement are violated.
- Skill level:
- Moderately Easy
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Document the name of the state that will govern the laws of the commercial lease. The governing state is the state the leased property is actually located in. Specify the "Type of Lease Agreement" as "Office."
Document the landlord's name. Enter the landlord's address, telephone numbers and whether or not the landlord is an individual or corporation/organisation. Include the lessee's name, address, telephone numbers and whether the lessee is an individual or corporation/organisation.
Document any guarantor information. The guarantor will be responsible for covering any losses or rent the tenant neglects to pay the landlord. Be sure to document the guarantor's name, address and telephone numbers.
Document the complete address for the leased office space as well as the "Permitted Use" of the office space. This will ensure that the lessee knows exactly what he can do with the office space. If he decides he needs to do something different with the office space, he must obtain permission from the landlord.
Document details, such as whether or not parking spaces are provided for the office space, what utilities the lessee is responsible for paying, whether or not pets are allowed, whether or not the lessee can make building improvements and whether the lessee is responsible for obtaining building insurance.
Document when the lease begins and when the lease ends, the amount of the security deposit, the requirements for receiving the security deposit back at the end of the lease and the penalty for breaching the lease. Also include the monthly rent, the day of the month the rent is due and the penalties that will be assessed for late payments.
Document the time frame the lessee is required to submit his move-in inspection form to report any damage that may have been in the building when he assumed occupancy.
Create a space for the lessee, the landlord and the guarantor to sign and date the rental agreement.
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